MAKING THE BEST OF NON-COMPLIANCE
As a Board Member, fielding non-compliance issues is one of the toughest things you do.
People are invested personally and you’re often issuing letters to your neighbors.
Keeping things simple and non-scary is the way to go.
From our many years of experience, we have developed a non-compliance letter that we feel helps communicate the potential violation and also lets the resident know that we are here to help.
We have also made it incredibly easy for both residents to submit a question or image regarding compliance, and for Board Members to track the progress of any issues.
WHAT IS THE BOARD’S ROLE?
Your Community Manager is here to help you and performs regular compliance drive-throughs of your neighborhood. While the Community Manager documents and facilitates non-compliance cases, it is the Board that makes the final decisions on all non-compliant issues including potential fines and hearings.
WHAT DO I NEED TO KNOW?
Whether you’re new or need a refresher all Board Members should be familiar with the following:
Your Community Association is governed primarily by the Articles of Incorporation, the Bylaws, and the Declaration. These documents do the following:
- Articles of Incorporation establish your community into existence
- Bylaws are formally adopted governing regulations for the administration and management of a community association
- Declaration establishes protective standards, restrictions and obligations. Your Declaration is the standard upon which your community rules and regulations are derived and also from where compliance violations can be found (CCRs).
- Board reports containing community information are emailed to Board members on the first of every month; community reports containing community financial information from the previous month are emailed to the Board the second week of each month.